Confirmation Specialist

Finish Line Staffing Services is seeking a detail-oriented and highly organized Confirmation Specialist for our client. This position provides administrative and operational support through the coordination, verification, and confirmation of purchase orders, project details, schedules, and related documentation.

The Confirmation Specialist will serve as a key communication point between purchasing and other internal teams to help ensure accuracy, timely follow-up, and a high level of service. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Review and confirm purchase orders, project details, and related documentation for accuracy and completeness.
• Communicate with vendors and internal teams regarding order status, scheduling, and required follow-up items.
• Maintain and update information within the ERP system and internal tracking systems.
• Coordinate confirmations related to shipments and service activities.
• Prepare and distribute confirmation and follow-up emails, reports, spreadsheets, and supporting documentation.
• Identify discrepancies or missing information and proactively work with appropriate stakeholders to resolve issues.
• Provide timely and professional responses to inquiries.
• Ensure compliance with established company procedures, documentation standards, and communication expectations.
• Support continuous improvement initiatives focused on improving administrative efficiency and accuracy.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative, customer service, coordination, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Experience working with ERP systems preferred.
• Ability to work independently while collaborating effectively with cross-functional teams.